Dear Yoshi, Sorry, I forgot. On changing the status of posters to talks, we can do all of them at a later stage. Best regards Nestor ------------------------------------ Néstor Armesto Galician Institute of High Energy Physics (IGFAE) Email: nestor.armesto(a)usc.es Tel: +34 881 814 107 Web: https://igfae.usc.es/ Personal webpage: https://igfae.usc.es/nestor/ Follow us on Twitter @IGFAE_HEP ________________________________ De: ARMESTO PEREZ NESTOR <nestor.armesto(a)usc.es&gt; Enviado: xoves, 31 de marzo de 2022 17:51 Para: yoshitaka hatta <yoshitaka.hatta(a)gmail.com&gt; CC: dis2022_wg5(a)igfae.usc.es <dis2022_wg5(a)igfae.usc.es&gt; Asunto: RE: questions about DIS2022 and abstracts Dear Yoshi, It looks OK for me. Please add Tezgin at the bottom of the list https://docs.google.com/spreadsheets/d/1JIZ71IP7y036EOxD8lZUopNvRqC-PywJy... nd I will invite him in a couple of days. Best Nestor ------------------------------------ Néstor Armesto Galician Institute of High Energy Physics (IGFAE) Email: nestor.armesto(a)usc.es Tel: +34 881 814 107 Web: https://igfae.usc.es/ Personal webpage: https://igfae.usc.es/nestor/ Follow us on Twitter @IGFAE_HEP ________________________________ De: yoshitaka hatta <yoshitaka.hatta(a)gmail.com&gt; Enviado: xoves, 31 de marzo de 2022 17:29 Para: ARMESTO PEREZ NESTOR <nestor.armesto(a)usc.es&gt; CC: dis2022_wg5(a)igfae.usc.es <dis2022_wg5(a)igfae.usc.es&gt; Asunto: Re: questions about DIS2022 and abstracts Dear Nestor, Given your today email, we would like to promote the following abstracts (all accepted in WG5 previously as posters) to a talk. #54 This was accepted as a poster in WG1, but we will accept it as a talk in WG5. The speaker (M. Arratia) will be in person. #385 The speaker (D. Sohkan) will be in person #377 We just notified, waiting for their response. #335 The speaker (K. Tezgin) cannot come in person, so we ask you for the possibility of a remote presentation. If not allowed, he will withdraw. If we need a formal procedure of accepting, please clone these abstracts. (Not sure what to do with the old abstracts already accepted as posters.) We are thinking of adding more talks, but we can do it later. Best Yoshitaka 2022年3月30日(水) 10:10 ARMESTO PEREZ NESTOR <nestor.armesto@usc.es<mailto:nestor.armesto@usc.es>>: Dear Yoshi, It is stupid but indico does not allow to undo a decission, so if you accepted it as abstract, an abstract it is. If you prefer that I clone, no problem, just tell me. A couple of more talks should be OK. On Qintao, tomorrow I plan to send an email to all the people in the list that I asked you to revise, https://docs.google.com/spreadsheets/d/1JIZ71IP7y036EOxD8lZUopNvRqC-PywJy..., indicating that they can register for online participation. In this way, only those who showed interest - as indicated from the beginning in the web page - will be allowed to come online. Kumano is among them, and he will be allowed to talk if he wishes. Best Nestor ------------------------------------ Néstor Armesto Galician Institute of High Energy Physics (IGFAE) Email: nestor.armesto@usc.es<mailto:nestor.armesto@usc.es> Tel: +34 881 814 107 Web: https://igfae.usc.es/ Personal webpage: https://igfae.usc.es/nestor/ Follow us on Twitter @IGFAE_HEP ________________________________ De: yoshitaka hatta <yoshitaka.hatta@gmail.com<mailto:yoshitaka.hatta@gmail.com>> Enviado: mércores, 30 de marzo de 2022 14:42 Para: ARMESTO PEREZ NESTOR <nestor.armesto@usc.es<mailto:nestor.armesto@usc.es>>; dis2022_wg5@igfae.usc.es<mailto:dis2022_wg5@igfae.usc.es> <dis2022_wg5@igfae.usc.es<mailto:dis2022_wg5@igfae.usc.es>> Asunto: Re: questions about DIS2022 and abstracts Dear Nestor, Abstract #54 was initially accepted as a poster in WG1, but after considering the authors' appeal and also your words that we can accept a few more talks, we (WG5) decided to promote it to a talk in our WG. I have already notified the authors. They will present this in person. Do we need additional formal steps like cloning the event and accepting? i guess this is not necessary as long as we make sure to include this talk in our agenda? Based on your comment "you can accept a very few additional talks", we are now considering the possibility to promote two more posters (in addition to #54). I suppose this is allowable. But again, each time we make a change we need the cloning procedure? According to the current plan, Qintao Song gives two in-person talks, #314 and #144. He is the only person who gives two talks in our WG, and I think this is not good, given that we had to reject many abstracts. Some people may feel unhappy against him, or maybe against the conveners. Part of the reason for this is that his collaborator in #144, Kumano, cannot come in person. But I just heard from Kumano asking if he should register as a remote participant. He seems to be willing to give an online talk. If this is possible, Qintao gives one talk and things look better. If not he gives two talks but that's ok. Let me know what you think. Best Yoshitaka 2022年3月28日(月) 11:30 ARMESTO PEREZ NESTOR <nestor.armesto@usc.es<mailto:nestor.armesto@usc.es>>: Dear all, This morning I have been able to confirm an additional room. The room I have found is small (25 persons) and I had to press for getting wire (to secure connections independently of wifi routers with many people connecting) there. So you can accept a very few additional talks that you really find worth, and/or think of joint WG sessions. Hope this eases a little the situation. Best Nestor ------------------------------------ Néstor Armesto Galician Institute of High Energy Physics (IGFAE) Email: nestor.armesto@usc.es<mailto:nestor.armesto@usc.es> Tel: +34 881 814 107 Web: https://igfae.usc.es/<https://urldefense.com/v3/__https://igfae.usc.es... Personal webpage: https://igfae.usc.es/nestor/<https://urldefense.com/v3/__https://igfae... Follow us on Twitter @IGFAE_HEP ________________________________ De: ARMESTO PEREZ NESTOR <nestor.armesto@usc.es<mailto:nestor.armesto@usc.es>> Enviado: luns, 28 de marzo de 2022 09:57 Para: Cridge, Tom <t.cridge@ucl.ac.uk<mailto:t.cridge@ucl.ac.uk>> CC: klaus.rabbertz@kit.edu<mailto:klaus.rabbertz@kit.edu> <klaus.rabbertz@kit.edu<mailto:klaus.rabbertz@kit.edu>>; guillaume.beuf@ncbj.gov.pl<mailto:guillaume.beuf@ncbj.gov.pl> <guillaume.beuf@ncbj.gov.pl<mailto:guillaume.beuf@ncbj.gov.pl>>; daria.sokhan@cea.fr<mailto:daria.sokhan@cea.fr> <daria.sokhan@cea.fr<mailto:daria.sokhan@cea.fr>>; rafal.staszewski@ifj.edu.pl<mailto:rafal.staszewski@ifj.edu.pl> <rafal.staszewski@ifj.edu.pl<mailto:rafal.staszewski@ifj.edu.pl>>; heidi.rzehak@itp.uni-tuebingen.de<mailto:heidi.rzehak@itp.uni-tuebingen.de> <heidi.rzehak@itp.uni-tuebingen.de<mailto:heidi.rzehak@itp.uni-tuebingen.de>>; amarti41@nd.edu<mailto:amarti41@nd.edu> <amarti41@nd.edu<mailto:amarti41@nd.edu>>; heather.gray@berkeley.edu<mailto:heather.gray@berkeley.edu> <heather.gray@berkeley.edu<mailto:heather.gray@berkeley.edu>>; maria.vittoria.garzelli@desy.de<mailto:maria.vittoria.garzelli@desy.de> <maria.vittoria.garzelli@desy.de<mailto:maria.vittoria.garzelli@desy.de>>; evdolga@uic.edu<mailto:evdolga@uic.edu> <evdolga@uic.edu<mailto:evdolga@uic.edu>>; xuanli@lanl.gov<mailto:xuanli@lanl.gov> <xuanli@lanl.gov<mailto:xuanli@lanl.gov>>; xuqh@email.sdu.edu.cn<mailto:xuqh@email.sdu.edu.cn> <xuqh@email.sdu.edu.cn<mailto:xuqh@email.sdu.edu.cn>>; yulia@jlab.org<mailto:yulia@jlab.org> <yulia@jlab.org<mailto:yulia@jlab.org>>; alessandro.polini@cern.ch<mailto:alessandro.polini@cern.ch> <alessandro.polini@cern.ch<mailto:alessandro.polini@cern.ch>>; michela.chiosso@unito.it<mailto:michela.chiosso@unito.it> <michela.chiosso@unito.it<mailto:michela.chiosso@unito.it>>; barak.schmookler@stonybrook.edu<mailto:barak.schmookler@stonybrook.edu> <barak.schmookler@stonybrook.edu<mailto:barak.schmookler@stonybrook.edu>>; yhatta@bnl.gov<mailto:yhatta@bnl.gov> <yhatta@bnl.gov<mailto:yhatta@bnl.gov>>; miyachi@sci.kj.yamagata-u.ac.jp<mailto:miyachi@sci.kj.yamagata-u.ac.jp> <miyachi@sci.kj.yamagata-u.ac.jp<mailto:miyachi@sci.kj.yamagata-u.ac.jp>> Asunto: RE: questions about DIS2022 and abstracts Dear all, I forgot: if someone got a poster but cannot come, and he/she is able to find a person who can defend the poster, she/he can send it to the organisation and we will print and place ot for the poster session. Best regards Nestor ------------------------------------ Néstor Armesto Galician Institute of High Energy Physics (IGFAE) Email: nestor.armesto@usc.es<mailto:nestor.armesto@usc.es> Tel: +34 881 814 107 Web: https://igfae.usc.es/<https://urldefense.com/v3/__https://igfae.usc.es... Personal webpage: https://igfae.usc.es/nestor/<https://urldefense.com/v3/__https://igfae... Follow us on Twitter @IGFAE_HEP ________________________________ De: ARMESTO PEREZ NESTOR <nestor.armesto@usc.es<mailto:nestor.armesto@usc.es>> Enviado: domingo, 27 de marzo de 2022 22:34 Para: Cridge, Tom <t.cridge@ucl.ac.uk<mailto:t.cridge@ucl.ac.uk>> CC: klaus.rabbertz@kit.edu<mailto:klaus.rabbertz@kit.edu> <klaus.rabbertz@kit.edu<mailto:klaus.rabbertz@kit.edu>>; Cridge, Tom <t.cridge@ucl.ac.uk<mailto:t.cridge@ucl.ac.uk>>; guillaume.beuf@ncbj.gov.pl<mailto:guillaume.beuf@ncbj.gov.pl> <guillaume.beuf@ncbj.gov.pl<mailto:guillaume.beuf@ncbj.gov.pl>>; daria.sokhan@cea.fr<mailto:daria.sokhan@cea.fr> <daria.sokhan@cea.fr<mailto:daria.sokhan@cea.fr>>; rafal.staszewski@ifj.edu.pl<mailto:rafal.staszewski@ifj.edu.pl> <rafal.staszewski@ifj.edu.pl<mailto:rafal.staszewski@ifj.edu.pl>>; heidi.rzehak@itp.uni-tuebingen.de<mailto:heidi.rzehak@itp.uni-tuebingen.de> <heidi.rzehak@itp.uni-tuebingen.de<mailto:heidi.rzehak@itp.uni-tuebingen.de>>; amarti41@nd.edu<mailto:amarti41@nd.edu> <amarti41@nd.edu<mailto:amarti41@nd.edu>>; heather.gray@berkeley.edu<mailto:heather.gray@berkeley.edu> <heather.gray@berkeley.edu<mailto:heather.gray@berkeley.edu>>; maria.vittoria.garzelli@desy.de<mailto:maria.vittoria.garzelli@desy.de> <maria.vittoria.garzelli@desy.de<mailto:maria.vittoria.garzelli@desy.de>>; evdolga@uic.edu<mailto:evdolga@uic.edu> <evdolga@uic.edu<mailto:evdolga@uic.edu>>; xuanli@lanl.gov<mailto:xuanli@lanl.gov> <xuanli@lanl.gov<mailto:xuanli@lanl.gov>>; xuqh@email.sdu.edu.cn<mailto:xuqh@email.sdu.edu.cn> <xuqh@email.sdu.edu.cn<mailto:xuqh@email.sdu.edu.cn>>; yulia@jlab.org<mailto:yulia@jlab.org> <yulia@jlab.org<mailto:yulia@jlab.org>>; alessandro.polini@cern.ch<mailto:alessandro.polini@cern.ch> <alessandro.polini@cern.ch<mailto:alessandro.polini@cern.ch>>; michela.chiosso@unito.it<mailto:michela.chiosso@unito.it> <michela.chiosso@unito.it<mailto:michela.chiosso@unito.it>>; barak.schmookler@stonybrook.edu<mailto:barak.schmookler@stonybrook.edu> <barak.schmookler@stonybrook.edu<mailto:barak.schmookler@stonybrook.edu>>; yhatta@bnl.gov<mailto:yhatta@bnl.gov> <yhatta@bnl.gov<mailto:yhatta@bnl.gov>>; miyachi@sci.kj.yamagata-u.ac.jp<mailto:miyachi@sci.kj.yamagata-u.ac.jp> <miyachi@sci.kj.yamagata-u.ac.jp<mailto:miyachi@sci.kj.yamagata-u.ac.jp>> Asunto: RE: questions about DIS2022 and abstracts Dear all, WG1 is making, most fairly, the point that the lack of clear instructions from the side of the LPC is creating you problems. I want to apologise for this, it is being extremely complicated but this is no excuse. So, answers: 1) The Russians: the three people from Russian institutions (including one from JINR) will be contacted tomorrow jointly by the IAC and the LPC. We had to wait for CERN council communicate (last Firday at 18.30). The decission is that they can participate and talk as individuals. No mention of their affiliations can be done at any point in the conference. If they do not accept, they cannot participate. 2) Online talks. Yes, it will announced this week that online registration is possible and the conference will result hybrid. Fee will not be small, as rooms have to be paid anyway. We will group the online talks in first sessions in the morning and last ones in the afternoon. 3) Additional room for joint sessions and further talks: it is possible but it is small. So yes, you can organise some joint sessions. 4) Posters: in person only. It makes no sense otherwise. Again, apologies and thank you very much indeed for your hard work. Best regards Nestor ------------------------------------ Néstor Armesto Galician Institute of High Energy Physics (IGFAE) Email: nestor.armesto@usc.es<mailto:nestor.armesto@usc.es> Tel: +34 881 814 107 Web: https://igfae.usc.es/<https://urldefense.com/v3/__https://igfae.usc.es... Personal webpage: https://igfae.usc.es/nestor/<https://urldefense.com/v3/__https://igfae... Follow us on Twitter @IGFAE_HEP ________________________________ De: Cridge, Tom <t.cridge@ucl.ac.uk<mailto:t.cridge@ucl.ac.uk>> Enviado: domingo, 27 de marzo de 2022 22:04 Para: ARMESTO PEREZ NESTOR <nestor.armesto@usc.es<mailto:nestor.armesto@usc.es>> CC: dis2022_wg1@igfae.usc.es<mailto:dis2022_wg1@igfae.usc.es> <dis2022_wg1@igfae.usc.es<mailto:dis2022_wg1@igfae.usc.es>> Asunto: questions about DIS2022 and abstracts Dear Nestor, Given the upcoming early registration deadline and several urgent requests for clarity from potential attendees we wish to finalise our invitations and our program. However, we are currently unable to do so as we are lacking clear decisions/guidance on the side of the DIS organisers, this is leaving us in a quite uncomfortable position and so we therefore have several questions that need to be answered in order to allow us to complete our duties. In particular: - we need a decision/information with respect to speakers from Russian or Belorussian institutes, since we have learned that DESY speakers would be forbidden to participate in case there were any, see here: https://eur01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fparticl... You certainly have been contacted with respect to that question. - We did not hear back from you with respect to the "joint session" with WG6, is it refused? Would this take one session from each of us? ? For now we have assumed it will not happen but it would make the abstract situation more straightforward. - Most urgently, we would like to understand whether online presentations are accepted or not (ideally without us judging the relevance of their reasons), and whether we should prioritise in person backup talks instead. It appears we would have enough talks that could be given in person to fill the schedule, but some are backups currently. We have a growing list of talks for which speakers may not be able to attend and several which definitely cannot attend, in addition to several backup talks currently accepted as posters that need addressing as soon as possible (several of the authors have requested urgent clarity on this). We understand the issues of covid and other factors have complicated the organisation this year but request that you please help us to solve these issues rapidly and efficiently. Best regards, Klaus, Barak, Tom of WG1