This is a huge change...we can promote all posters into a talk. I will contact Daria. Qinghua, can you take care of the Jlab abstract that you mentioned?
We could even reconsider those authors we already declined...
Yoshitaka

2022年3月31日(木) 3:52 ARMESTO PEREZ NESTOR <nestor.armesto@usc.es>:
Hi,

We will have three rooms than can host >100 people, 1 room that can host ~70 and another two rooms that can host 35 maximum. Keeping the same counting as I did before and taking 20' talks, we can host 312 talks instead of 260 previously. But note that a single WG can host maximum 52 talks with these constraints. WG by WG:

WG1: they had allocated 53 talks (52 or 53 makes no difference, we can adjust this in lunch of coffeee break time). I would say they cannot accept more except if they make them shorter or they go in a joint session with other WGs. E.g. all pdf talks in future facilities could go in a joint session with WG6.

WG2: they had allocated 36, they could accept 14/16 more.

WG3: they had allocated 42, they could accept 8/10 more.

WG4: they had allocated 44, they could accept 6/8 more.

WG5: they had allocated 41,  they could accept 9/11 more.

WG6: they had allocated 44, they could accept 6/8 more.

These numbers assume no joint session. I encourage WGs other than WG1 to organise joint sessions with them, which would run simultaneously with their own.

On the other hand, I will send the invitation to register online to the people in the list https://docs.google.com/spreadsheets/d/1JIZ71IP7y036EOxD8lZUopNvRqC-PywJyeimMPa7sMY/edit?usp=sharing in a few hours. Please fill it at the bottom, I will set a line to know which people are additionally added after I sent the email, to inform them later. Please include yourselves in the list if you are not going to attend in person, and ignore anything about payment of fee that you may receive. If you have not registered yet, please do.

Best regards

Nestor

------------------------------------


Néstor Armesto
Galician Institute of High Energy Physics (IGFAE)
Tel: +34 881 814 107
Follow us on Twitter @IGFAE_HEP
Dear Nestor, 

That's great news about an extra room, but what number of extra talks per WG can we accept now?

Thanks,
Daria

On Mon, 28 Mar 2022 at 17:30, ARMESTO PEREZ NESTOR <nestor.armesto@usc.es> wrote:
Dear all,

This morning I have been able to confirm an additional room. The room I have found is small (25 persons) and I had to press for getting wire (to secure connections independently of wifi routers with many people connecting) there. So you can accept a very few additional talks that you really find worth, and/or think of joint WG sessions.

Hope this eases a little the situation.

Best

Nestor

------------------------------------


Néstor Armesto
Galician Institute of High Energy Physics (IGFAE)
Tel: +34 881 814 107
Follow us on Twitter @IGFAE_HEP
Dear all,

I forgot: if someone got a poster but cannot come, and he/she is able to find a person who can defend the poster, she/he can send it to the organisation and we will print and place ot for the poster session.

Best regards

Nestor

------------------------------------


Néstor Armesto
Galician Institute of High Energy Physics (IGFAE)
Tel: +34 881 814 107
Follow us on Twitter @IGFAE_HEP
Dear all,

WG1 is making, most fairly, the point that the lack of clear instructions from the side of the LPC is creating you problems. I want to apologise for this, it is being extremely complicated but this is no excuse. So, answers:

1) The Russians: the three people from Russian institutions (including one from JINR) will be contacted tomorrow jointly by the IAC and the LPC. We had to wait for CERN council communicate (last Firday at 18.30). The decission is that they can participate and talk as individuals. No mention of their affiliations can be done at any point in the conference. If they do not accept, they cannot participate.

2) Online talks. Yes, it will announced this week that online registration is possible and the conference will result hybrid. Fee will not be small, as rooms have to be paid anyway. We will group the online talks in first sessions in the morning and last ones in the afternoon.

3) Additional room for joint sessions and further talks: it is possible but it is small. So yes, you can organise some joint sessions.

4) Posters: in person only. It makes no sense otherwise.

Again, apologies and thank you very much indeed for your hard work.

Best regards

Nestor

------------------------------------


Néstor Armesto
Galician Institute of High Energy Physics (IGFAE)
Tel: +34 881 814 107
Follow us on Twitter @IGFAE_HEP
De: Cridge, Tom <t.cridge@ucl.ac.uk>
Enviado: domingo, 27 de marzo de 2022 22:04
Para: ARMESTO PEREZ NESTOR <nestor.armesto@usc.es>
CC: dis2022_wg1@igfae.usc.es <dis2022_wg1@igfae.usc.es>
Asunto: questions about DIS2022 and abstracts
 
Dear Nestor,

Given the upcoming early registration deadline and several urgent requests for clarity from potential attendees we wish to finalise our invitations and our program. However, we are currently unable to do so as we are lacking clear decisions/guidance on the side of the DIS organisers, this is leaving us in a quite uncomfortable position and so we therefore have several questions that need to be answered in order to allow us to complete our duties.

In particular:

- we need a decision/information with respect to speakers from Russian
   or Belorussian institutes, since we have learned that DESY speakers would
   be forbidden to participate in case there were any, see here:
   https://eur01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fparticle-physics.desy.de%2Fe283270%2Fe312773%2F&amp;data=04%7C01%7Ct.cridge%40ucl.ac.uk%7Cd7092a0750c24809fafe08da0e82bab1%7C1faf88fea9984c5b93c9210a11d9a5c2%7C0%7C0%7C637838251880343094%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&amp;sdata=%2FcrP%2BB9Hrce%2BvVS8XHnMmILeUuyU3LzySmPFFkl7e0s%3D&amp;reserved=0
   You certainly have been contacted with respect to that question.

- We did not hear back from you with respect to the "joint session" with WG6,
   is it refused? Would this take one session from each of us? ?
   For now we have assumed it will not happen but it would make the abstract situation more straightforward.

- Most urgently, we would like to understand whether online presentations are
   accepted or not (ideally without us judging the relevance of their reasons),
   and whether we should prioritise in person backup talks instead. It appears we would have 
   enough talks that could be given in person to fill the schedule, but some are backups currently.

We have a growing list of talks for which speakers may not be able to attend and several which definitely cannot attend, in addition to several backup talks currently accepted as posters that need addressing as soon as possible (several of the authors have requested urgent clarity on this). We understand the issues of covid and other factors have complicated the organisation this year but request that you please help us to solve these issues rapidly and efficiently.

Best regards,
Klaus, Barak, Tom of WG1