Hi Nestor,

We are having trouble sending emails through the Indico system following your instructions. If we mark an abstract (or several abstracts), there doesn't seem to be any option to select the authors to send an email. We can see the submitter's name, but there is no link to send a message. Do you need to give us some extra permissions?

Thanks,
Barak



On Mon, Mar 21, 2022 at 4:44 AM ARMESTO PEREZ NESTOR <nestor.armesto@usc.es> wrote:
Dear Tom,

Abstract 440 has been created, with authors of abstract 167 and the title and asbtract you provided.

To get the emails (or even to send an email form the indico) you have to mark the abstracts, click on Author list and then mark the name, you will be given the option to send an email. If you do, the emails will appear.

In case of any problem, we can skype or I can get the emails myself and send the to you, just tell me which abstracts.

Best

Nestor

------------------------------------


Néstor Armesto
Galician Institute of High Energy Physics (IGFAE)
Tel: +34 881 814 107
Follow us on Twitter @IGFAE_HEP
De: Cridge, Tom <t.cridge@ucl.ac.uk>
Enviado: luns, 21 de marzo de 2022 12:37
Para: ARMESTO PEREZ NESTOR <nestor.armesto@usc.es>
CC: dis2022_wg1@igfae.usc.es <dis2022_wg1@igfae.usc.es>
Asunto: Re: number of people who demands online presentation
 
Dear Nestor,

We will gather this information and get back to you. Regarding contacting people we have not heard confirmation of in person attendance from, is there an easy way to do this, e.g. can we find their email addresses in the conference system?

I added to the google doc last week the people we know about so far who cannot attend and asked for another form of talk.

In addition, we have a further request to create a new abstract for merged talks, as far as I can see as conveners we cannot do this ourselves on the system and nor can the abstract submitters. The abstracts in question are 153 and 167 "Report on the progress of TMD calculation of the proton system within the BLFQ framework" (abstract number 153 submitted by Zhi Hu with coauthors Chandan Mondal,
 James Vary, Siqi Xu and Xingbo Zhao) and "TMDs of heavy baryons" (abstract number 167 submitted by Zhi-Min Zhu with coauthors Qi Tianluo, Tiancai Peng, Siqi Xu, Chandan Mondal, James Vary and Xingbo Zhao), we would like to merge these talks into one with the new title "Report on the progress of TMD calculation of the proton system and heavy baryons within the BLFQ framework" and abstract:

"Transverse-momentum-dependent parton distribution functions (TMD PDFs) are essential for describing elementary high-energy processes involving the hadron, such as semi-inclusive deep-inelastic scattering (SIDIS). Basis Light-Front Quantization (BLFQ) now provides the hadron's light-front wave functions in the leading Fock sector of three valence quarks. We report the first calculations within the BLFQ framework of the leading twist TMDs with a trivial gauge link for proton, Lambda hadron and Lambda c. We discuss the resulting TMDs and compute spin asymmetry using those TMDs. We also investigate the validities of some TMD-related relations and assumptions using our results."

Thanks,

Tom (WG1)

From: ARMESTO PEREZ NESTOR <nestor.armesto@usc.es>
Sent: 21 March 2022 09:24
To: klaus.rabbertz@kit.edu <klaus.rabbertz@kit.edu>; Cridge, Tom <t.cridge@ucl.ac.uk>; guillaume.beuf@ncbj.gov.pl <guillaume.beuf@ncbj.gov.pl>; daria.sokhan@cea.fr <daria.sokhan@cea.fr>; rafal.staszewski@ifj.edu.pl <rafal.staszewski@ifj.edu.pl>; heidi.rzehak@itp.uni-tuebingen.de <heidi.rzehak@itp.uni-tuebingen.de>; amarti41@nd.edu <amarti41@nd.edu>; heather.gray@berkeley.edu <heather.gray@berkeley.edu>; maria.vittoria.garzelli@desy.de <maria.vittoria.garzelli@desy.de>; evdolga@uic.edu <evdolga@uic.edu>; xuanli@lanl.gov <xuanli@lanl.gov>; xuqh@email.sdu.edu.cn <xuqh@email.sdu.edu.cn>; yulia@jlab.org <yulia@jlab.org>; alessandro.polini@cern.ch <alessandro.polini@cern.ch>; michela.chiosso@unito.it <michela.chiosso@unito.it>; barak.schmookler@stonybrook.edu <barak.schmookler@stonybrook.edu>; yhatta@bnl.gov <yhatta@bnl.gov>; miyachi@sci.kj.yamagata-u.ac.jp <miyachi@sci.kj.yamagata-u.ac.jp>
Cc: dis2022@igfae.usc.es <dis2022@igfae.usc.es>
Subject: RE: number of people who demands online presentation
 

⚠ Caution: External sender


Dear conveners,

End of this week or early next week we have to define the final format of the conference. I have to urge you to:

1. Insist those people who have not answered to indicate whether they will give the talk in person or not.

2. Write me by Thursday how many people per WG cannot do in person, with their names and, if possible, indicating those with justified reasons (US national labs, China, India, Japan or other countries with COVID-related rules that make travel impossible) and those that just do not wish to attend or show reasons that in the pre-COVID era would mean simply that their talks are skippped.

I want to thank you for your efforts. I wish the situation were simpler but unfortunately people submitted abstracts imagining that the conference would be online, I guess.

Best regards

Nestor

------------------------------------


Néstor Armesto
Galician Institute of High Energy Physics (IGFAE)
Tel: +34 881 814 107
Follow us on Twitter @IGFAE_HEP
De: ARMESTO PEREZ NESTOR <nestor.armesto@usc.es>
Enviado: venres, 11 de marzo de 2022 20:26
Para: klaus.rabbertz@kit.edu <klaus.rabbertz@kit.edu>; t.cridge@ucl.ac.uk <t.cridge@ucl.ac.uk>; guillaume.beuf@ncbj.gov.pl <guillaume.beuf@ncbj.gov.pl>; daria.sokhan@cea.fr <daria.sokhan@cea.fr>; rafal.staszewski@ifj.edu.pl <rafal.staszewski@ifj.edu.pl>; heidi.rzehak@itp.uni-tuebingen.de <heidi.rzehak@itp.uni-tuebingen.de>; amarti41@nd.edu <amarti41@nd.edu>; heather.gray@berkeley.edu <heather.gray@berkeley.edu>; maria.vittoria.garzelli@desy.de <maria.vittoria.garzelli@desy.de>; evdolga@uic.edu <evdolga@uic.edu>; xuanli@lanl.gov <xuanli@lanl.gov>; xuqh@email.sdu.edu.cn <xuqh@email.sdu.edu.cn>; yulia@jlab.org <yulia@jlab.org>; alessandro.polini@cern.ch <alessandro.polini@cern.ch>; michela.chiosso@unito.it <michela.chiosso@unito.it>; barak.schmookler@stonybrook.edu <barak.schmookler@stonybrook.edu>; yhatta@bnl.gov <yhatta@bnl.gov>; miyachi@sci.kj.yamagata-u.ac.jp <miyachi@sci.kj.yamagata-u.ac.jp>
CC: dis2022@igfae.usc.es <dis2022@igfae.usc.es>
Asunto: RE: number of people who demands online presentation
 
Dear conveners,

Just three short notes:

1) Indico does not allow to keep abstracts as backup, so just neither accept nor reject them. You can mark those abstracts and extract the emails of the submitters, if you want to get in contact with them.

2) It does not allow to undo mergings, acceptance or rejections. If something of that sort happens, the only option is clone the abstract to generate a new one which is pending decision.

3) If you register, as conveners please do not pay the fee for the moment.

Best

Nestor

------------------------------------


Néstor Armesto
Galician Institute of High Energy Physics (IGFAE)
Tel: +34 881 814 107
Follow us on Twitter @IGFAE_HEP
De: ARMESTO PEREZ NESTOR <nestor.armesto@usc.es>
Enviado: mércores, 9 de marzo de 2022 15:23
Para: klaus.rabbertz@kit.edu <klaus.rabbertz@kit.edu>; t.cridge@ucl.ac.uk <t.cridge@ucl.ac.uk>; guillaume.beuf@ncbj.gov.pl <guillaume.beuf@ncbj.gov.pl>; daria.sokhan@cea.fr <daria.sokhan@cea.fr>; rafal.staszewski@ifj.edu.pl <rafal.staszewski@ifj.edu.pl>; heidi.rzehak@itp.uni-tuebingen.de <heidi.rzehak@itp.uni-tuebingen.de>; amarti41@nd.edu <amarti41@nd.edu>; heather.gray@berkeley.edu <heather.gray@berkeley.edu>; maria.vittoria.garzelli@desy.de <maria.vittoria.garzelli@desy.de>; evdolga@uic.edu <evdolga@uic.edu>; xuanli@lanl.gov <xuanli@lanl.gov>; xuqh@email.sdu.edu.cn <xuqh@email.sdu.edu.cn>; yulia@jlab.org <yulia@jlab.org>; alessandro.polini@cern.ch <alessandro.polini@cern.ch>; michela.chiosso@unito.it <michela.chiosso@unito.it>; barak.schmookler@stonybrook.edu <barak.schmookler@stonybrook.edu>; yhatta@bnl.gov <yhatta@bnl.gov>; miyachi@sci.kj.yamagata-u.ac.jp <miyachi@sci.kj.yamagata-u.ac.jp>
CC: dis2022@igfae.usc.es <dis2022@igfae.usc.es>
Asunto: RE: number of people who demands online presentation
 
Dear conveners,

ATLAS, sPHENIX, and other individual submitters, has approached the LPC asking when the abstract decision will be taken. I understand it is difficult but we need your decisions to be taken for next Sunday the latest, to give time for early registration. Forget about any constrains by the war, in any case they will be very small adjustements and I can take responsibility on what has to be done.

Best regards

Nestor

------------------------------------


Néstor Armesto
Galician Institute of High Energy Physics (IGFAE)
Tel: +34 881 814 107
Follow us on Twitter @IGFAE_HEP
De: ARMESTO PEREZ NESTOR <nestor.armesto@usc.es>
Enviado: venres, 4 de marzo de 2022 14:48
Para: klaus.rabbertz@kit.edu <klaus.rabbertz@kit.edu>; t.cridge@ucl.ac.uk <t.cridge@ucl.ac.uk>; guillaume.beuf@ncbj.gov.pl <guillaume.beuf@ncbj.gov.pl>; daria.sokhan@cea.fr <daria.sokhan@cea.fr>; rafal.staszewski@ifj.edu.pl <rafal.staszewski@ifj.edu.pl>; heidi.rzehak@itp.uni-tuebingen.de <heidi.rzehak@itp.uni-tuebingen.de>; amarti41@nd.edu <amarti41@nd.edu>; heather.gray@berkeley.edu <heather.gray@berkeley.edu>; maria.vittoria.garzelli@desy.de <maria.vittoria.garzelli@desy.de>; evdolga@uic.edu <evdolga@uic.edu>; xuanli@lanl.gov <xuanli@lanl.gov>; xuqh@email.sdu.edu.cn <xuqh@email.sdu.edu.cn>; yulia@jlab.org <yulia@jlab.org>; alessandro.polini@cern.ch <alessandro.polini@cern.ch>; michela.chiosso@unito.it <michela.chiosso@unito.it>; barak.schmookler@stonybrook.edu <barak.schmookler@stonybrook.edu>; yhatta@bnl.gov <yhatta@bnl.gov>; miyachi@sci.kj.yamagata-u.ac.jp <miyachi@sci.kj.yamagata-u.ac.jp>
CC: dis2022@igfae.usc.es <dis2022@igfae.usc.es>
Asunto: [DIS2022] Re: number of people who demands online presentation
 
Dear conveners,

Just a couple of things, trying to clarify recent questions:
  1. Please try to accelerate the acceptance of abstracts, people is waiting for decisions to register. Do not pay further consideration to whether the speaker will be able to come, just accept those talks that you find worthy and in the automatic email it is already indicated that they should provide a speaker that may come in person. Problems will appear, we will receive emails (I am keeping a list) and then we will decide whether we can accommodate some talks online. In case of any doubt, just resend me the problem. I understand that my previous instructions were difficult to follow, so let us try this way.
  2. On the war: please keep on hold those talks coming from Russian institutions, at least for some days. I am gathering information about the national position, or the one by my institution, if there is any. Some countries have already forbidden any collaboration. In any case, if the situation continues, they will not ba allowed to come and not even to connect to give a remote presentation. So, unless the conflict is solved very soon, they are in fact excluded.
Best regards

Nestor


------------------------------------


Néstor Armesto
Galician Institute of High Energy Physics (IGFAE)
Tel: +34 881 814 107
Follow us on Twitter @IGFAE_HEP
De: ARMESTO PEREZ NESTOR <nestor.armesto@usc.es>
Enviado: xoves, 3 de marzo de 2022 14:24
Para: klaus.rabbertz@kit.edu <klaus.rabbertz@kit.edu>; t.cridge@ucl.ac.uk <t.cridge@ucl.ac.uk>; guillaume.beuf@ncbj.gov.pl <guillaume.beuf@ncbj.gov.pl>; daria.sokhan@cea.fr <daria.sokhan@cea.fr>; rafal.staszewski@ifj.edu.pl <rafal.staszewski@ifj.edu.pl>; heidi.rzehak@itp.uni-tuebingen.de <heidi.rzehak@itp.uni-tuebingen.de>; amarti41@nd.edu <amarti41@nd.edu>; heather.gray@berkeley.edu <heather.gray@berkeley.edu>; maria.vittoria.garzelli@desy.de <maria.vittoria.garzelli@desy.de>; evdolga@uic.edu <evdolga@uic.edu>; xuanli@lanl.gov <xuanli@lanl.gov>; xuqh@email.sdu.edu.cn <xuqh@email.sdu.edu.cn>; yulia@jlab.org <yulia@jlab.org>; alessandro.polini@cern.ch <alessandro.polini@cern.ch>; michela.chiosso@unito.it <michela.chiosso@unito.it>; barak.schmookler@stonybrook.edu <barak.schmookler@stonybrook.edu>; yhatta@bnl.gov <yhatta@bnl.gov>; miyachi@sci.kj.yamagata-u.ac.jp <miyachi@sci.kj.yamagata-u.ac.jp>
CC: dis2022@igfae.usc.es <dis2022@igfae.usc.es>
Asunto: number of people who demands online presentation
 
Dear conveners,

We had a pandemic, now a war, let us see what else comes... I would need an estimate on your side, of how many people with abstracts that could/should be accepted is requesting online presentation. The number needs not be exact, but an estimation would really help to see the situation better. I have a list of people who have requested me an online conference, but sure you have more information from the abstract submitters.

Sorry for bothering but this is quite essential infomation. Let me thank you again for all the work you are doing in this very special circumstances.


Best regards

Nestor




Best regards

Nestor

------------------------------------


Néstor Armesto
Galician Institute of High Energy Physics (IGFAE)
Tel: +34 881 814 107
Follow us on Twitter @IGFAE_HEP
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