Re: Contacting remote speakers
by Cridge, Tom
Dear Nestor,
Thanks, we will ensure all the names etc for online speakers are there.
Is there an answer to Barak's other question about the conference fee for us as conveners?
Best,
Tom
________________________________
From: ARMESTO PEREZ NESTOR <nestor.armesto(a)usc.es>
Sent: 31 March 2022 09:01
To: Barak Schmookler <barak.schmookler(a)stonybrook.edu>
Cc: dis2022_wg1(a)igfae.usc.es <dis2022_wg1(a)igfae.usc.es>
Subject: [DIS2022_wg1] Re: Contacting remote speakers
⚠ Caution: External sender
Dear Barack,
Please do but put the names, talks and emails in the list https://docs.google.com/spreadsheets/d/1JIZ71IP7y036EOxD8lZUopNvRqC-PywJy...<https://eur01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdocs.go...>, for me to inform them officially, including the conference fee, and keep track of them (only them will get the zoom link for the conference).
Best regards
Nestor
------------------------------------
Néstor Armesto
Galician Institute of High Energy Physics (IGFAE)
Email: nestor.armesto(a)usc.es
Tel: +34 881 814 107
Web: https://igfae.usc.es/
Personal webpage: https://igfae.usc.es/nestor/
Follow us on Twitter @IGFAE_HEP
________________________________
De: Barak Schmookler <barak.schmookler(a)stonybrook.edu>
Enviado: xoves, 31 de marzo de 2022 03:36
Para: ARMESTO PEREZ NESTOR <nestor.armesto(a)usc.es>
CC: dis2022_wg1(a)igfae.usc.es <dis2022_wg1(a)igfae.usc.es>
Asunto: Contacting remote speakers
Hi Nestor,
One additional question. Is it fine if we contact the confirmed remote speakers now and inform them that they can give a virtual presentation? If you would prefer us to wait until you make a formal announcement allowing remote registrations, please let us know.
By the way, has the conference fee been set for WG conveners?
Thanks,
Barak
2 years, 6 months
Contacting remote speakers
by Barak Schmookler
Hi Nestor,
One additional question. Is it fine if we contact the confirmed remote
speakers now and inform them that they can give a virtual presentation? If
you would prefer us to wait until you make a formal announcement allowing
remote registrations, please let us know.
By the way, has the conference fee been set for WG conveners?
Thanks,
Barak
2 years, 6 months
Re: Additional session WG1 and WG6
by Klaus Rabbertz
Dear WG6 conveners,
have you come to a conclusion concerning our proposal?
I fear we have to conclude on this rather quickly now.
Thank you and best regards,
Klaus (for WG1 conveners - Tom, Klaus, Barak)
Cridge, Tom wrote:
> Dear WG6 conveners,
>
> Following Nestor's hard work to obtain an additional room and confirmation we can accept a few additional talks for joint sessions earlier today, we are emailing to return to your idea of a joint session between WG1 and WG6 on future experiments. We would propose to include the following talks in this session (some of which we currently only had room for as posters):
>
> 62, 344, 361, 386 and also 331("Studying nuclear matter with jets in the sPHENIX experiment at RHIC") and 67 ("Probing free nucleons with (anti)neutrinos") , the first four were all jointly submitted to our WGs originally whilst the latter two were submitted to WG1 on this topic, therefore I include the titles for those two.
>
> Please let us know if this would work for you and if so/not your comments on this. I would also note that currently in WG1 we are occupying one room for the whole of the timetabled parallel sessions, therefore this additional joint session would be parallel to one of our sessions and in addition to WG6's current sessions I believe. We would organise our timetable to ensure the overlapping topics were not of mutual interest.
>
> Many thanks,
>
> Tom (for WG1 conveners - Tom, Klaus, Barak)
>
> _______________________________________________
> DIS2022_wg1 mailing list -- dis2022_wg1(a)igfae.usc.es
> To unsubscribe send an email to dis2022_wg1-leave(a)igfae.usc.es
2 years, 6 months
Re: DIS2022 WG1 - confirmation of in person attendance (abstract 308)
by Barak Schmookler
Hi Dmitry,
Thank you for letting me know. Currently the organisers are pushing for a
completely in-person meeting so it may not be possible to give the talk
remotely. I will explain your case to the organisers to see if there is a
chance for a remote talk.
Thanks,
Barak
On Wed, Mar 23, 2022 at 5:18 AM Dmitry Kalinkin <dmitry.kalinkin(a)gmail.com>
wrote:
> ср, 23 мар. 2022 г. в 00:22, Barak Schmookler <
> barak.schmookler(a)stonybrook.edu>:
> >
> > Dear colleagues,
> >
> > Thank you for your abstract submission (number 308) for working group 1
> of DIS2022 in Santiago de Compostela. We are emailing to confirm that you
> will be able to attend the conference in person to give this talk. Please
> confirm this to us as soon as possible as we need this information to share
> with the organisers.
> >
> > Many thanks,
> >
> > Barak Schmookler (for WG1 - Tom, Klaus, Barak)
>
> Dear Barak,
>
> Unfortunately I can't travel to Spain. I've been trying to negotiate
> with my collaborators (some were planning to attend DIS), but they
> can't travel either. I hope this information helps.
>
> Best regrads,
> Dmitry
>
2 years, 6 months
Re: [Indico] Abstract Acceptance notification (#62)
by Richard Ruiz
Dear Tom,
Thank you for the detailed reply. Certainly, there is no need to apologize
for the complications. These things happen.
In short, sure, I would be interested in being a backup choice but I would
essentially have to know by Monday in order to finalize travel, etc. I do
not anticipate attending the meeting in person if there is not a talk.
(Unfortunately, my travel budget is not unlimited.) I hope you can
understand the situation.
Best,
Richard
On Mon, Mar 21, 2022 at 8:14 PM Cridge, Tom <t.cridge(a)ucl.ac.uk> wrote:
> Dear Richard Ruiz,
>
> Thank you for your prompt email, indeed there are a very large number of
> abstracts submitted to our WG and given the upcoming early registration
> deadline we wished to provide some indication of the current status of all
> the talks submitted. Given the very large number of submissions, as it
> stands therefore your abstract has been accepted as a poster. However, we
> wanted to contact you as the situation regarding abstracts is not yet 100%
> clear given the complications of covid and in person attendance and also
> the potential of an additional joint session which is not yet determined,
> as a result we currently have assigned your talk as one of a few backup
> talks and there is therefore a possibility you may ultimately be able to
> give a talk in person. Nonetheless we understand if you wish not to be
> considered as a backup talk, therefore please let us know if you wish to be
> considered for this or not and apologies for the complications.
>
> Many thanks,
>
> Tom Cridge (for WG1 conveners)
> ------------------------------
> *From:* Richard Ruiz <richard.physics(a)gmail.com>
> *Sent:* 21 March 2022 19:00
> *To:* dis2022_wg1(a)igfae.usc.es <dis2022_wg1(a)igfae.usc.es>
> *Subject:* [DIS2022_wg1] Re: [Indico] Abstract Acceptance notification
> (#62)
>
>
> ⚠ Caution: External sender
>
> Dear WG1 Organizers,
>
> Thank you for the acceptance of my abstract for a poster presentation.
> Unfortunately, I requested a parallel talk. Of course, I understand that
> not all talks can be accepted. That said, if my request for a parallel talk
> cannot be honored, then I respectfully and regretfully wish to withdraw my
> abstract. Please let me know how you wish to proceed.
>
> Best wishes,
> Richard Ruiz
>
> On Mon, Mar 21, 2022 at 7:51 PM <noreply-indico-team(a)cern.ch> wrote:
>
> Dear Richard Ruiz,
>
> We're pleased to announce that your abstract "Status on electron-ion
> scattering at NLO in QCD with MadGraph5_aMC@NLO" with ID #62 has been
> accepted in track "WG1: Structure Functions and Parton Densities" (Posters).
>
> We ask you to confirm your availability to present the poster in person in
> Santiago de Compostela by an email to the corresponding WG conveners. If
> you cannot attend yourself, provide any co-author that is able to come to
> Santiago.
>
> See below a summary of your submitted abstract:
> Conference: DIS2022: XXIX International Workshop on Deep-Inelastic
> Scattering and Related Subjects
> Submitted by: Richard Ruiz
> Title: Status on electron-ion scattering at NLO in QCD with
> MadGraph5_aMC@NLO
> Primary Authors: Richard Ruiz
> Co-authors:
> Track classification: WG1: Structure Functions and Parton Densities
> Presentation type: Posters
>
> For a more detailed summary please visit the page of your abstract:
> https://indico.cern.ch/event/1072533/abstracts/137249/
>
> Kind regards,
> The organizers of DIS2022: XXIX International Workshop on Deep-Inelastic
> Scattering and Related Subjects
>
> --
> Indico :: Call for Abstracts
> https://indico.cern.ch/event/1072533/
>
>
2 years, 6 months
Re: DIS2022 WG1 abstracts
by Wayne Lspwayne
Dear Tom,
One of the collaborators will be able to attend the conference and give the
talk: Dr. Jorge Henrique Alvarenga Nogueira (jorge.ifusp(a)gmail.com).
Please consider him to replace me.
Regards,
Wayne de Paula.
Cridge, Tom <t.cridge(a)ucl.ac.uk> escreveu no dia quarta, 23/03/2022 à(s)
15:50:
> Dear Wayne,
>
> Thanks for getting back to me, would none of your colleagues be able to
> attend to give the talk in person? Currently the organisers are pushing for
> a completely in-person meeting so it may not be possible to give the talk
> remotely. If none of you are able to attend, please confirm the reasoning
> and then we can forward your case to the organisers.
>
> Many thanks,
>
> Tom
> ------------------------------
> *From:* Wayne Lspwayne <lspwayne(a)gmail.com>
> *Sent:* 23 March 2022 18:43
> *To:* Cridge, Tom <t.cridge(a)ucl.ac.uk>
> *Cc:* ydrefors(a)kth.se <ydrefors(a)kth.se>; tobias(a)ita.br <tobias(a)ita.br>;
> salmeg(a)roma1.infn.it <salmeg(a)roma1.infn.it>; dealvare(a)roma1.infn.it <
> dealvare(a)roma1.infn.it>; dis2022_wg1(a)igfae.usc.es <
> dis2022_wg1(a)igfae.usc.es>
> *Subject:* Re: DIS2022 WG1 abstracts
>
> Dear Tom Cridge,
> I will not be able to attend in person. I could do it on-line.
> Regards,
> Wayne.
>
>
> Cridge, Tom <t.cridge(a)ucl.ac.uk> escreveu no dia quarta, 23/03/2022 à(s)
> 15:29:
>
> Dear colleagues,
>
> Could you please confirm whether you are able to attend in person to give
> this talk? We are being asked to provide this information to the organisers
> as soon as possible (this week).
>
> Thanks again,
>
> Tom (for WG1)
> ------------------------------
> *From:* Cridge, Tom <t.cridge(a)ucl.ac.uk>
> *Sent:* 21 March 2022 18:31
> *To:* Wayne Lspwayne <lspwayne(a)gmail.com>
> *Cc:* ydrefors(a)kth.se <ydrefors(a)kth.se>; tobias(a)ita.br <tobias(a)ita.br>;
> salmeg(a)roma1.infn.it <salmeg(a)roma1.infn.it>; dealvare(a)roma1.infn.it <
> dealvare(a)roma1.infn.it>; dis2022_wg1(a)igfae.usc.es <
> dis2022_wg1(a)igfae.usc.es>
> *Subject:* Re: DIS2022 WG1 abstracts
>
> Dear Emanuel Ydrefors and Wayne de Paula,
>
> Thanks for confirming this, we appreciate your understanding. Could you
> also confirm that one of you will be able to attend in person in Santiago
> to give the talk?
>
> Many thanks,
>
> Tom Cridge (for WG1)
>
> ------------------------------
> *From:* Wayne Lspwayne <lspwayne(a)gmail.com>
> *Sent:* 18 March 2022 18:51
> *To:* Cridge, Tom <t.cridge(a)ucl.ac.uk>
> *Cc:* ydrefors(a)kth.se <ydrefors(a)kth.se>; tobias(a)ita.br <tobias(a)ita.br>;
> salmeg(a)roma1.infn.it <salmeg(a)roma1.infn.it>; dealvare(a)roma1.infn.it <
> dealvare(a)roma1.infn.it>; dis2022_wg1(a)igfae.usc.es <
> dis2022_wg1(a)igfae.usc.es>
> *Subject:* Re: DIS2022 WG1 abstracts
>
>
> ⚠ Caution: External sender
>
> Dear Prof. Tom Cridge,
> please consider the contribution of Wayne de Paula - "Pion parton
> distribution function in Minkowski space".
> With best regards,
> Emanuel Ydrefors and Wayne de Paula.
>
>
>
> Cridge, Tom <t.cridge(a)ucl.ac.uk> escreveu no dia sexta, 18/03/2022 à(s)
> 15:34:
>
> Dear colleagues,
>
> Could you get back to us regarding this request as soon as possible so
> that we can proceed with abstract acceptances? Given the short time until
> the early registration deadline we wish to conclude this on Monday.
>
> Many thanks again,
>
> Tom Cridge for WG1 conveners
>
> ------------------------------
> *From:* Cridge, Tom
> *Sent:* 15 March 2022 18:38
> *To:* ydrefors(a)kth.se <ydrefors(a)kth.se>; tobias(a)ita.br <tobias(a)ita.br>;
> lspwayne(a)gmail.com <lspwayne(a)gmail.com>; salmeg(a)roma1.infn.it <
> salmeg(a)roma1.infn.it>; dealvare(a)roma1.infn.it <dealvare(a)roma1.infn.it>
> *Cc:* dis2022_wg1(a)igfae.usc.es <dis2022_wg1(a)igfae.usc.es>
> *Subject:* DIS2022 WG1 abstracts
>
> Dear colleagues,
>
> I am writing to you regarding your abstracts submitted to WG1: Structure
> Functions and Parton Densities at DIS2022 in Santiago de Compostela. As you
> may be aware, being one of the first in person conferences in a long time,
> we have received an extraordinary number of abstract submissions. As a
> result, we are writing to ask you if it might be possible to merge two of
> the abstracts submitted by yourselves and colleagues of yours. The
> abstracts we refer to are "Pion parton distribution function in Minkowski
> space" (abstract number 115 submitted with proposed speaker Wayne de Paula
> and coauthors Emanuel Ydrefors, Jorge Henrique Alvarenga Nogueira, Tobias
> Frederico and Giovanni Salme) and "Minkowskian three-body model of the
> proton and Ioffe-time imaging" (abstract number 242 with proposed speaker Emanuel
> Ydrefors and coauthor Tobias Frederico), which we hope may be merged
> given the shared authors. Please share this email with your collaborators
> and let us know if this is would be fine for you as the authors as soon as
> possible and thanks in advance for your understanding. We would also ask
> you to confirm that a member of your collaboration would be able to attend
> to give the talk at Santiago in person.
>
> Many thanks,
>
> Tom Cridge on behalf of the WG1 conveners (Tom, Barak, Klaus)
>
>
2 years, 6 months
Additional session WG1 and WG6
by Cridge, Tom
Dear WG6 conveners,
Following Nestor's hard work to obtain an additional room and confirmation we can accept a few additional talks for joint sessions earlier today, we are emailing to return to your idea of a joint session between WG1 and WG6 on future experiments. We would propose to include the following talks in this session (some of which we currently only had room for as posters):
62, 344, 361, 386 and also 331("Studying nuclear matter with jets in the sPHENIX experiment at RHIC") and 67 ("Probing free nucleons with (anti)neutrinos") , the first four were all jointly submitted to our WGs originally whilst the latter two were submitted to WG1 on this topic, therefore I include the titles for those two.
Please let us know if this would work for you and if so/not your comments on this. I would also note that currently in WG1 we are occupying one room for the whole of the timetabled parallel sessions, therefore this additional joint session would be parallel to one of our sessions and in addition to WG6's current sessions I believe. We would organise our timetable to ensure the overlapping topics were not of mutual interest.
Many thanks,
Tom (for WG1 conveners - Tom, Klaus, Barak)
2 years, 6 months
Re: questions about DIS2022 and abstracts
by ARMESTO PEREZ NESTOR
Dear Tom,
One by one:
- You can inform the speakers of the online talks already decided that online registration will be opened this week, most probably tomorrow. On preference of in person backup talks over online, I am afraid this depends on how many online talks. As a general guide, if you find that you end up with more than 40 % online talks, choose the in person ones.
- I understand. It was only an idea for people from Asia and US to join at decent times for them. If you prefer otherwise, OK, but keep in mind that within a given slot (e.g. 11.30-13.10) online talks should be together, in order to minimise the time lost when changing from one format to the other. Although lunch and coffee breaks will be ample, we should avoid strong delays, and changing format is always difficult.
- Yes, accept these extra talks. The room I have found is small and I had to press for getting wire (to secure connections independently of wifi routers with many people connecting) there, but this morning it worked.
Best
Nestor
------------------------------------
Néstor Armesto
Galician Institute of High Energy Physics (IGFAE)
Email: nestor.armesto(a)usc.es
Tel: +34 881 814 107
Web: https://igfae.usc.es/
Personal webpage: https://igfae.usc.es/nestor/
Follow us on Twitter @IGFAE_HEP
________________________________
De: Cridge, Tom <t.cridge(a)ucl.ac.uk>
Enviado: luns, 28 de marzo de 2022 16:48
Para: ARMESTO PEREZ NESTOR <nestor.armesto(a)usc.es>
CC: dis2022_wg1(a)igfae.usc.es <dis2022_wg1(a)igfae.usc.es>
Asunto: Re: questions about DIS2022 and abstracts
Dear Nestor,
Thanks for the further information, we appreciate it has been difficult for you as organisers too to deal with the various issues that have arisen. Your answers indeed help us to resolve several of the issues (e.g. the Russian participants) however can we ask for further clarity on a couple of things:
* Can we ask about how we treat online talks, do we allow all participants now in principle the chance to give talks virtually? In addition, do we prioritise backup in person talks over online talks or just select the talks regardless of being in-person/online?
*
* As for the grouping of online talks into the first and last sessions of the day, that would substantially mix up the order of talks so that similar topics are no longer grouped together which may complicate the timetabling.
*
* Regarding the joint sessions, the key issue is that the proposed joint session with WG6 (proposed by them) would be an extra joint session, in addition to both of our individual sessions, it would therefore constitute an extra session and enable us each to accept a couple more (very good) talks. Should we proceed on the basis this will be possible and therefore accept these few extra talks? This of course makes the abstract situation a little easier for us.
Thanks for your help in resolving these issues, it is much appreciated.
Best,
Tom (for WG1)
________________________________
From: ARMESTO PEREZ NESTOR <nestor.armesto(a)usc.es>
Sent: 27 March 2022 21:34
To: Cridge, Tom <t.cridge(a)ucl.ac.uk>
Cc: klaus.rabbertz(a)kit.edu <klaus.rabbertz(a)kit.edu>; Cridge, Tom <t.cridge(a)ucl.ac.uk>; guillaume.beuf(a)ncbj.gov.pl <guillaume.beuf(a)ncbj.gov.pl>; daria.sokhan(a)cea.fr <daria.sokhan(a)cea.fr>; rafal.staszewski(a)ifj.edu.pl <rafal.staszewski(a)ifj.edu.pl>; heidi.rzehak(a)itp.uni-tuebingen.de <heidi.rzehak(a)itp.uni-tuebingen.de>; amarti41(a)nd.edu <amarti41(a)nd.edu>; heather.gray(a)berkeley.edu <heather.gray(a)berkeley.edu>; maria.vittoria.garzelli(a)desy.de <maria.vittoria.garzelli(a)desy.de>; evdolga(a)uic.edu <evdolga(a)uic.edu>; xuanli(a)lanl.gov <xuanli(a)lanl.gov>; xuqh(a)email.sdu.edu.cn <xuqh(a)email.sdu.edu.cn>; yulia(a)jlab.org <yulia(a)jlab.org>; alessandro.polini(a)cern.ch <alessandro.polini(a)cern.ch>; michela.chiosso(a)unito.it <michela.chiosso(a)unito.it>; barak.schmookler(a)stonybrook.edu <barak.schmookler(a)stonybrook.edu>; yhatta(a)bnl.gov <yhatta(a)bnl.gov>; miyachi(a)sci.kj.yamagata-u.ac.jp <miyachi(a)sci.kj.yamagata-u.ac.jp>
Subject: RE: questions about DIS2022 and abstracts
⚠ Caution: External sender
Dear all,
WG1 is making, most fairly, the point that the lack of clear instructions from the side of the LPC is creating you problems. I want to apologise for this, it is being extremely complicated but this is no excuse. So, answers:
1) The Russians: the three people from Russian institutions (including one from JINR) will be contacted tomorrow jointly by the IAC and the LPC. We had to wait for CERN council communicate (last Firday at 18.30). The decission is that they can participate and talk as individuals. No mention of their affiliations can be done at any point in the conference. If they do not accept, they cannot participate.
2) Online talks. Yes, it will announced this week that online registration is possible and the conference will result hybrid. Fee will not be small, as rooms have to be paid anyway. We will group the online talks in first sessions in the morning and last ones in the afternoon.
3) Additional room for joint sessions and further talks: it is possible but it is small. So yes, you can organise some joint sessions.
4) Posters: in person only. It makes no sense otherwise.
Again, apologies and thank you very much indeed for your hard work.
Best regards
Nestor
------------------------------------
Néstor Armesto
Galician Institute of High Energy Physics (IGFAE)
Email: nestor.armesto(a)usc.es
Tel: +34 881 814 107
Web: https://igfae.usc.es/
Personal webpage: https://igfae.usc.es/nestor/
Follow us on Twitter @IGFAE_HEP
________________________________
De: Cridge, Tom <t.cridge(a)ucl.ac.uk>
Enviado: domingo, 27 de marzo de 2022 22:04
Para: ARMESTO PEREZ NESTOR <nestor.armesto(a)usc.es>
CC: dis2022_wg1(a)igfae.usc.es <dis2022_wg1(a)igfae.usc.es>
Asunto: questions about DIS2022 and abstracts
Dear Nestor,
Given the upcoming early registration deadline and several urgent requests for clarity from potential attendees we wish to finalise our invitations and our program. However, we are currently unable to do so as we are lacking clear decisions/guidance on the side of the DIS organisers, this is leaving us in a quite uncomfortable position and so we therefore have several questions that need to be answered in order to allow us to complete our duties.
In particular:
- we need a decision/information with respect to speakers from Russian
or Belorussian institutes, since we have learned that DESY speakers would
be forbidden to participate in case there were any, see here:
https://eur01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fparticl...<https://eur01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fparticl...>
You certainly have been contacted with respect to that question.
- We did not hear back from you with respect to the "joint session" with WG6,
is it refused? Would this take one session from each of us? ?
For now we have assumed it will not happen but it would make the abstract situation more straightforward.
- Most urgently, we would like to understand whether online presentations are
accepted or not (ideally without us judging the relevance of their reasons),
and whether we should prioritise in person backup talks instead. It appears we would have
enough talks that could be given in person to fill the schedule, but some are backups currently.
We have a growing list of talks for which speakers may not be able to attend and several which definitely cannot attend, in addition to several backup talks currently accepted as posters that need addressing as soon as possible (several of the authors have requested urgent clarity on this). We understand the issues of covid and other factors have complicated the organisation this year but request that you please help us to solve these issues rapidly and efficiently.
Best regards,
Klaus, Barak, Tom of WG1
2 years, 6 months
Re: questions about DIS2022 and abstracts
by Cridge, Tom
Dear Nestor,
Thanks for the further information, we appreciate it has been difficult for you as organisers too to deal with the various issues that have arisen. Your answers indeed help us to resolve several of the issues (e.g. the Russian participants) however can we ask for further clarity on a couple of things:
* Can we ask about how we treat online talks, do we allow all participants now in principle the chance to give talks virtually? In addition, do we prioritise backup in person talks over online talks or just select the talks regardless of being in-person/online?
*
* As for the grouping of online talks into the first and last sessions of the day, that would substantially mix up the order of talks so that similar topics are no longer grouped together which may complicate the timetabling.
*
* Regarding the joint sessions, the key issue is that the proposed joint session with WG6 (proposed by them) would be an extra joint session, in addition to both of our individual sessions, it would therefore constitute an extra session and enable us each to accept a couple more (very good) talks. Should we proceed on the basis this will be possible and therefore accept these few extra talks? This of course makes the abstract situation a little easier for us.
Thanks for your help in resolving these issues, it is much appreciated.
Best,
Tom (for WG1)
________________________________
From: ARMESTO PEREZ NESTOR <nestor.armesto(a)usc.es>
Sent: 27 March 2022 21:34
To: Cridge, Tom <t.cridge(a)ucl.ac.uk>
Cc: klaus.rabbertz(a)kit.edu <klaus.rabbertz(a)kit.edu>; Cridge, Tom <t.cridge(a)ucl.ac.uk>; guillaume.beuf(a)ncbj.gov.pl <guillaume.beuf(a)ncbj.gov.pl>; daria.sokhan(a)cea.fr <daria.sokhan(a)cea.fr>; rafal.staszewski(a)ifj.edu.pl <rafal.staszewski(a)ifj.edu.pl>; heidi.rzehak(a)itp.uni-tuebingen.de <heidi.rzehak(a)itp.uni-tuebingen.de>; amarti41(a)nd.edu <amarti41(a)nd.edu>; heather.gray(a)berkeley.edu <heather.gray(a)berkeley.edu>; maria.vittoria.garzelli(a)desy.de <maria.vittoria.garzelli(a)desy.de>; evdolga(a)uic.edu <evdolga(a)uic.edu>; xuanli(a)lanl.gov <xuanli(a)lanl.gov>; xuqh(a)email.sdu.edu.cn <xuqh(a)email.sdu.edu.cn>; yulia(a)jlab.org <yulia(a)jlab.org>; alessandro.polini(a)cern.ch <alessandro.polini(a)cern.ch>; michela.chiosso(a)unito.it <michela.chiosso(a)unito.it>; barak.schmookler(a)stonybrook.edu <barak.schmookler(a)stonybrook.edu>; yhatta(a)bnl.gov <yhatta(a)bnl.gov>; miyachi(a)sci.kj.yamagata-u.ac.jp <miyachi(a)sci.kj.yamagata-u.ac.jp>
Subject: RE: questions about DIS2022 and abstracts
⚠ Caution: External sender
Dear all,
WG1 is making, most fairly, the point that the lack of clear instructions from the side of the LPC is creating you problems. I want to apologise for this, it is being extremely complicated but this is no excuse. So, answers:
1) The Russians: the three people from Russian institutions (including one from JINR) will be contacted tomorrow jointly by the IAC and the LPC. We had to wait for CERN council communicate (last Firday at 18.30). The decission is that they can participate and talk as individuals. No mention of their affiliations can be done at any point in the conference. If they do not accept, they cannot participate.
2) Online talks. Yes, it will announced this week that online registration is possible and the conference will result hybrid. Fee will not be small, as rooms have to be paid anyway. We will group the online talks in first sessions in the morning and last ones in the afternoon.
3) Additional room for joint sessions and further talks: it is possible but it is small. So yes, you can organise some joint sessions.
4) Posters: in person only. It makes no sense otherwise.
Again, apologies and thank you very much indeed for your hard work.
Best regards
Nestor
------------------------------------
Néstor Armesto
Galician Institute of High Energy Physics (IGFAE)
Email: nestor.armesto(a)usc.es
Tel: +34 881 814 107
Web: https://igfae.usc.es/
Personal webpage: https://igfae.usc.es/nestor/
Follow us on Twitter @IGFAE_HEP
________________________________
De: Cridge, Tom <t.cridge(a)ucl.ac.uk>
Enviado: domingo, 27 de marzo de 2022 22:04
Para: ARMESTO PEREZ NESTOR <nestor.armesto(a)usc.es>
CC: dis2022_wg1(a)igfae.usc.es <dis2022_wg1(a)igfae.usc.es>
Asunto: questions about DIS2022 and abstracts
Dear Nestor,
Given the upcoming early registration deadline and several urgent requests for clarity from potential attendees we wish to finalise our invitations and our program. However, we are currently unable to do so as we are lacking clear decisions/guidance on the side of the DIS organisers, this is leaving us in a quite uncomfortable position and so we therefore have several questions that need to be answered in order to allow us to complete our duties.
In particular:
- we need a decision/information with respect to speakers from Russian
or Belorussian institutes, since we have learned that DESY speakers would
be forbidden to participate in case there were any, see here:
https://eur01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fparticl...<https://eur01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fparticl...>
You certainly have been contacted with respect to that question.
- We did not hear back from you with respect to the "joint session" with WG6,
is it refused? Would this take one session from each of us? ?
For now we have assumed it will not happen but it would make the abstract situation more straightforward.
- Most urgently, we would like to understand whether online presentations are
accepted or not (ideally without us judging the relevance of their reasons),
and whether we should prioritise in person backup talks instead. It appears we would have
enough talks that could be given in person to fill the schedule, but some are backups currently.
We have a growing list of talks for which speakers may not be able to attend and several which definitely cannot attend, in addition to several backup talks currently accepted as posters that need addressing as soon as possible (several of the authors have requested urgent clarity on this). We understand the issues of covid and other factors have complicated the organisation this year but request that you please help us to solve these issues rapidly and efficiently.
Best regards,
Klaus, Barak, Tom of WG1
2 years, 6 months
DIS2022 WG1 - confirmation of in person attendance
by Klaus Rabbertz
Dear colleague(s),
Thank you for your abstract submission (number 331) for working group 1 of DIS2022 in Santiago de
Compostela. We are emailing to confirm that you will be able to attend the conference in person to
give this talk, please confirm this to us as soon as possible as we need this information to share
with the organisers.
Many thanks,
Klaus Rabbertz (for WG1 - Tom, Klaus, Barak)
2 years, 6 months